Managing users and setting user privileges in the control panel can be done through several steps. This process is beneficial for both system administrators, who can more easily control the access granted to specific users, as well as end users, who are then able to have the correct access to their resources.
1. Firstly, user accounts should be created in the control panel and assigned passwords. This will ensure further security, ensuring that each account is unique and only accessible by a single user. When setting up the accounts, the administrator will want to set user rights and roles, so the right user has access to the right resources and functions at the organization. For example, if an accounting department needs to use an accounting application, then the program should be set up to only be available to users in the accounting department, not across the entire organization.
2. Secondly, user access levels should be set. Typically, this is done on a sliding scale from administrator to guest, with various levels of access available, depending on the user’s role. Administrators typically have full access to all functions, whereas guests may only have access to certain applications or files – this allows for more control over user privileges.
3. Thirdly, system administrators should create user groups in the control panel, assigning users to specific groups according to function. This allows easier management of user accounts and access levels, as the administrator can set group rights instead of managing user accounts individually. This also ensures that if a user were to leave the organization, they could quickly and easily be removed from the group and the organization’s security is maintained.
4. Finally, administrators should regularly review user privileges, monitoring access rights and making sure that users only have access to what they need. It is important to regularly update user rights, as access privileges may change over time, such as when offering new services. Furthermore, users may need to be granted additional privileges should their job role change.
By following these steps, system administrators can easily manage user accounts and access levels through the control panel. This is beneficial for both system administrators, who can limit access to certain functions and resources, as well as end users, who will then be able to access only the resources that they need.