Opening a Microsoft Office Document
The most common way to open a Microsoft Office document is via the Office application on your desktop. Depending on which version of Office you have, the application icons may vary, but look for the square icon that looks like a picture of a chart or report.
When you click on the icon, a window will open, from here you can select which document you would like to open. Depending on your set up, you should see a menu of documents that are saved either on your computer or in the cloud.
If you are using Office 365 and you have your documents stored in the cloud, the documents will be located in your OneDrive. Once you select the file you’d like to open, the document will open in Word, Excel, PowerPoint, Access, Publisher, etc.
Editing a Microsoft Office Document
Once the document opens, you can make edits as needed. Depending on the type of document, the options and tools available will vary. The traditional Microsoft Office products have a ribbon located along the top of the document, divided into several tabs where you will find features for editing, formatting, sharing, reviewing, and more.
In addition to tabs, there may also be other options at the top of the document aside from the ribbon. For instance, if you are viewing a PowerPoint presentation, you may have a slide list on the left side of the page, with tools for changing the order of slides and adding notes.
Every document type has its own unique set of features, but once you become familiar with the functions of each program, editing documents becomes a breeze.
Saving a Microsoft Office Document
When you are finished editing a document, you need to save it. It is important to save your document frequently while you are working on it in case your computer unexpectedly shuts down or your power goes out.
To save your document, click the File tab at the top of the document window, then select Save. If this is the first time your are saving the document, you will be prompted to enter a name for the file and select a location (such as a folder on your computer, or your OneDrive).
Be sure to give your document a descriptive title, so that you can easily find it in the future should you need to make any further edits. You can also use the comments section of the save window to leave yourself additional notes about the content of the file.
Once you select the Save button, the document will be saved and you can close the document window and continue on with your work.
Microsoft Office documents are easy to open, edit, and save with the help of the appropriate Office applications and tools available. With a few clicks, you can quickly navigate to the document you wish to open, make some edits, then save it with a new name and location.
By following these steps, you can ensure that all of your important Microsoft Office documents are properly saved and easily accessed in the future.