To save a document as a PDF, the steps depend on which software is being used to create the document.
When using Microsoft Word, the user should click on “File” in the menu bar and then choose the “Export” option. On the resulting dropdown menu, the user should select “Create PDF/XPS Document.” They will then be prompted to select where they want to save the PDF. After this, they can give the document a name, adjust their resolution settings and determine if they would like it to be compatible with different versions of Acrobat (if applicable). Upon clicking “Publish,” the document will be saved as a PDF.
When using Adobe Acrobat Pro DC (or any other version of Acrobat), the user simply needs to go to the “File” menu and select the “Save As” option. Then, the user should select “PDF” from the drop-down menu and click “Save” to save the document as a PDF.
There are also many online services that allow users to convert documents into PDFs. Many of these services are free. The user simply uploads the document they want to convert and click “convert”. The converted PDF can then be downloaded.
Finally, many modern printers can save documents as PDFs as well. To do this, users should select the “PDF” option in the print dialog box rather than selecting the printer from the list of available printers. This will prompt them to type in a file name and save location, and then their document will be saved as a PDF.
Regardless of which method is used, creating a PDF document has the potential to improve the security, flexibility and accuracy of a document. Documents stored as PDFs are much easier to share, keep secure and maintain their formatting. For these reasons, saving a document as a PDF is often highly recommended.