Once you have created and edited your PowerPoint presentation, you can save it in several different ways. Before getting into the specifics of each method, let’s go over a few tips you should follow when saving your presentation.
First and foremost, make sure you give your presentation a descriptive title. It’s easy to forget what the presentation was about after you’ve finished creating it. Naming the presentation something logical will help jog your memory when you need to open it up again. In addition, using a consistent naming convention across multiple presentations will help you keep your files organized.
It’s also important to double-check that all of your presentations are saved in the right format. PowerPoint presentations come in two main file formats: the older PPT file format and the newer PPTX file format. All versions of PowerPoint since 2007 use PPTX as the default file type. If you plan to send your presentation to someone else, clarify which file format they need beforehand.
Once you’ve followed these tips, there are a few different methods you can use to save your presentation.
The first is to save the presentation to your computer’s hard drive. To do this, click on the “File” tab on the top left corner of the screen, then select “Save As…” from the drop-down menu. You’ll be able to choose a filename and a folder to save the presentation in. You can also click the “Options” button for additional settings, such as the type of file (PPT or PPTX) and whether or not you want to save a version of your presentation as an HTML web page.
You can also save the presentation directly to a USB drive if one is connected, or to an external hard drive or cloud storage service. To access these options, click the “Save As” menu, then select either “USB Flash Drive”, “Computer”, or “This PC” from the drop-down menu. Once you’ve chosen the location and clicked “Save”, your presentation will be saved in the specified location.
Lastly, you can save your presentation as a PDF, which is useful if you don’t want other people to edit or change the presentation. To save it as a PDF, click on “File”, then select “Export” from the drop-down menu. In the new window, select “Create PDF/XPS Document” and click “Create”. You’ll then be able to choose a location and filename for your PDF.
By following these steps, you’ll be able to save your presentations in whatever format is most convenient for you. It’s also important to remember to back up your presentations regularly, just in case you experience data loss or corruption. With a bit of planning and effort, you’ll be able to ensure that you don’t lose any of your hard work.